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Privacy Policy

THE Initiative For Global Health Promotion (IGHP), Health Broadcasting Service® (HBS), HBS Radio Live (GROUP) PRIVACY POLICY

IGHP-HBS-HBS Radio Live Privacy Policy

This page explains our privacy policy and how we will use and protect any information that you give to us or that we collate when you visit our websites, our broadcast station online or via social media or undertake employment with The Initiative For Global Health Promotion (IGHP), Health Broadcasting Service® (HBS), HBS Radio Live (Radio) or participate in any of our programmes or campaigns – sponsored, organised, planned solely or jointly and/or executed in conjunction with any other entity/ies. This privacy notice is intended to provide transparency regarding what personal data we may hold about you, how it will be processed and stored, how long it will be retained and who may have access to your data. Personal data is any information relating to an identified or identifiable living person (the data subject). An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification such as a name, an identification number or factors specific to the physical, genetic or mental identity of that person, for example.
Our role in the global and local communities is to reach people with health information, health news and health awareness; well-being tips and emotional stability through our timed, quality fun filled educational programmes. Taking health education to the grassroots, tackling poor health, encouraging, developing, and nurturing healthy living standards in the communities. These and more are what HBS does; giving our clients the opportunities to air their views about their well- being and health concerns in a safe and non-judgemental environment.

HBS aims to enable quality, effective, compassionate community interactions and services and to identify the right people with the right skills and the right values. All the information we collect is to support these objectives.

What this Privacy Statement Covers
This privacy statement only covers the processing of personal data that the group has obtained from data subjects accessing the groups’ websites and from its provision of services and exercise of their functions. It does not cover the processing of data by any sites that can be linked to or from any of the group’s websites, so you should always be aware of this fact when you are moving to another site and read the privacy statement on that website. When providing us with any of your personal data for the first time, for example, when you take up an appointment with the group or when you enroll in any of the group’s sponsored training, or are being prepared for broadcasts, you will always be asked to confirm that you have read and accepted the terms of this privacy statement. A copy of your acknowledgement will be retained for our reference. If our privacy policy changes in any way, we will place an updated version on the relevant page.

Regularly reviewing the page helps us to ensure that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Why the group collects your personal data
Personal data may be collected from you via the recruitment process, your Annual Reviews or via the appraisal process, and such other interactions in the course of broadcast preparations. Personal data may also be obtained from our Stakeholders and Partners in connection with the functions and activities of the group.
Your personal data is equally collected and processed for the purposes of and in connection with the functions that the group performs with regard to workforce training and project execution. The collection and processing of such data is necessary for the purposes of those functions. A full copy of Information setting out all of the types of processing that we undertake can be requested for by calling our international office.

Our group collects and uses your personal information for the following purposes:

* To manage trainings and programmes
* For quality assured training programmes and to ensure that our corporate standards are maintained
* To identify workforce planning targets
* To maintain clients and Stakeholders safety through the management of performance concerns
* To comply with legal and regulatory responsibilities including revalidation and responsible assignment of duties and promotions.
* To contact you about training opportunities, events, surveys and information that may be of interest to you
* We usually may also collect and use personal information from you so that we can provide HR related support services and education and training to you, for health trainers/learners, professional recruitment, to promote our services, to monitor our own accounts and records, to monitor our work, to report on progress made, and to let us fulfil our statutory obligations and statutory returns as set by the all applicable regulatory bodies and legal obligations and regulatory responsibilities under employment law.

Collection and use of data from website users
When you access our website, small amounts of information may sometimes be placed on your device, including small files known as cookies. These pieces of information are used to improve services for you. For example, we use a series of cookies to monitor website speed and usage, as well as to ensure that any preferences you have selected previously are the same when you return to our website. Google Analytics for example stores information about what pages you visit, how long you are on the site, how you got here and what you click on. Please note that your personal information (e.g. your name or address) is not however collected or stored so this information cannot be used to identify who you are. We do not give permission for Google to use or share our analytics data. Full details on the cookies set by Google Analytics are published on the Google website. Google also publishes a browser add-on to allow you to choose that information about your website visit is not sent to Google Analytics. On a number of pages we may use plug ins? or embedded media. For example, we might sometimes embed YouTube videos in pages. The suppliers of these services may also set cookies on your device when you visit the pages where we have used this type of content. These are known as third-party cookies. To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information. We will not use cookies to collect personal data about you. However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The Help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how you can do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies. Please be aware that restricting cookies may impact on the functionality of our website. We are the data controller in respect of any personal data we hold concerning our employees and other persons accessing the group’s website. We may seek consents from selected persons for some processing activities, for example for sending out invitations to you to training events, health campaigns, for fundraising and sponsorship events and purposes; and sending out material from other relevant agencies and corporate entities. If you do not give consent for us to use your data for these purposes, we will not use your data for these purposes, but your data may still be retained by us and used by us for other processing activities based on other relevant lawful conditions for processing. information that we may need to send you We may occasionally have to send you information from our group, the Department of Healths, other public authorities and government and non governmental agencies about matters of policy where those policy issues impact on matters related to our group’s projects and activities. If you prefer, you can opt out of receiving other forms of information about general matters of policy impacting on these. We will not send you generic information from other public authorities and government agencies on issues of government policy. As an international organisation we will always ensure an adequate level of protection of your personal data.

How we protect your personal data
Our processing of all personal data complies with the General Data Protection Regulation principles in line with all international standard.The personal data we hold may be held as an electronic record on data systems managed by the group or as a paper record. These records are only accessed, seen and used as required and/or permitted by law by staff who need access to personal data so they can do their jobs and other partner organisations under data sharing agreements. The security of the data is assured through the implementation of the group’s policies on information governance management. We make every effort to keep your personal information accurate and up to date, but in some cases we are reliant on you as the data subject to notify us of any necessary changes to your personal data. If you tell us of any changes in your circumstances, we can update the records with personal data you choose to share with us. We will keep personal data for no longer than necessary, in line with our records management policy.

Sharing personal data
So we can provide professional services at the appropriate level, we may share your personal data within services across the group and with other relevant third party organisations. This will be on a legitimate need to know basis only. We may also share information, where necessary, to prevent, detect or assist in the investigation of fraud or criminal activity, to assist in the administration of justice, for the purposes of seeking legal advice or exercising or defending legal rights or as otherwise required by the law. Where the data is used for analysis and publication by a recipient or third party, any publication will be on an anonymous basis, and will not make it possible to identify any individual. This will mean that the data ceases to become personal data.

Your rights
Right to rectification and erasure extends and strengthens your rights as a data subject. You have the right to rectification of inaccurate personal data and the right to request the erasure of your personal data. However, the right to erasure is not an absolute right and it may be that it is necessary for the group to continue to process your personal data for a number of lawful and legitimate reasons.

Right to object
You have the right in certain circumstances to ask the group to stop processing your personal data in relation to any service. As set out above, you can decide that you do not wish to receive information from the group about matters of policy affecting the group activities . However, the right to object is not an absolute right and it may be that it is necessary in certain circumstances for the group to continue to process your personal data for a number of lawful and legitimate reasons. If you object to the way in which the group is processing your personal information or if you wish to ask us to stop processing your personal data, please contact us.

Subject Access
You can access a copy of the information the group holds about you by writing to us.
This information is generally available to you free of charge subject to the receipt of appropriate identification.

Data Portability
If you want to complain about how we have used your personal data or to know more about how your information will be used, please contact us. Equally if you have a complaint about our processing of your personal data please contact us in the first instance.

You can also speak to:

The Office of the Information Commissioner Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Your responsibilities
It is important that you work with us to ensure that the information we hold about you is accurate and up to date so please inform us if any of your personal data needs to be updated or corrected. All communications from the group will normally be by email. It is therefore essential for you to maintain an effective and secure email address or you may not receive relevant information or other important news and information from the group.